Cool Blue Hub

is an all-in-one clinic operations platform that centralizes scheduling, messaging, digital intake, reviews, and payments in a single, simple dashboard. Built to reduce no-shows and paperwork, it makes daily operations effortless—so your team (and VA) can focus on patient care and growth.

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What’s Slowing Your Clinic Down

Running a clinic often means juggling 5–10 disconnected tools, retyping the same details, and chasing forms across email, texts, and spreadsheets—so messages get missed, no-shows slip through, and follow-ups stall. The result is wasted admin hours, lower utilization, and a patient experience that feels disjointed.

All Your Clinic Ops, One Hub

Cool Blue Hub eliminates the sprawl by putting scheduling, unified messaging, digital intake, reviews, and payments in one place—so nothing falls through the cracks and your team can move faster with less effort.

Product Features

Foundation — All In Cool Blue Hub: $497/mo + 14-day free trial.

Complete Cool Blue Hub platform

Website builder + hosting (5-page site)

CRM & patient database management

Appointment scheduling, reminders, and follow-ups

Email & SMS marketing automations

Access to campaign/workflow template library

Unlimited onboarding support

Best For: Tech Savvy Practitioners who don't mind some elbow grease and doing it themselves.

Start a Free Trialfor 14 Days

Momentum — Start building with an additional part time Virtual Assistant: $997/mo.

Complete Cool Blue Hub SaaS platform (white-labeled)

Dedicated Medical Virtual Assistant (20 hrs/week)

One custom campaign per month

Monthly Performance Report with metrics & recommendations

VA manages campaign execution: building assets, sending emails/SMS, tracking responses

Best For: Practitioners looking to efficiently manage their time and get results without hiring full-time staff.

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Acceleration — Next level performance with a full time Virtual Assistant: $1,597/mo.

Complete Cool Blue Hub SaaS platform

Dedicated Medical Virtual Assistant (20 hrs/month)

Two custom campaigns per month

Multi-Channel Campaign Builds – email, SMS, voicemail drops

Monthly Patient Newsletter – branded & professionally designed

Review & Reputation Management – respond to positive reviews, flag negatives, request new reviews

Best For: Practitioners looking to take their practice to the next level and maximize their gains at a fraction of the cost.

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The Platform at a Glance

Cool Blue Hub comes packed with powerful features designed to streamline your clinic operations.

Key features include:

Reputation Management

Cool Blue Hub helps you monitor and improve your online reputation by automating reviews, feedback collection, and monitoring customer sentiment.

Missed Call Text Back

Never miss an opportunity with Cool Blue Hub’s Missed Call Text Back feature. Automatically send a personalized text message to leads who call but don’t leave a message. .

Appointment Scheduler

Cool Blue Hub’s Appointment Scheduler lets you automate the booking process, allowing leads to schedule consultations at their convenience.

Facebook Advertising

Cool Blue Hub simplifies Facebook Advertising by automating lead capture directly from your ads. Effortlessly integrate with your campaigns to collect leads, track performance, and engage prospects immediately. Maximize your ad spend with targeted follow-ups and personalized messages, ensuring higher conversion rates and better ROI.

Email Marketing

Leverage Cool Blue Hub’s Email Marketing feature to create automated, personalized email campaigns that nurture your leads. Build strong relationships through tailored messages, track open rates, and drive engagement to increase conversions and loyalty.

Two-Way Texting

Engage and communicate directly with your leads through Two-Way Texting. Cool Blue Hub enables seamless two-way conversations, ensuring prompt responses and better customer relationships. Keep leads engaged and informed, improving conversion rates and customer satisfaction.

FAQ's

What is Cool Blue Hub?

A clinic-operations platform that centralizes scheduling, a HIPAA-aligned unified inbox (calls/SMS/email), digital intake, reviews, simple CRM, payments, and automations—so your team (and VA) work in one place.

Who is it for?

Independent clinics (DPC, telehealth, med spa, dental, optometry, allied health) that want fewer tools and less manual admin.

Do you charge per user?

No—unlimited users on every plan.

Is this HIPAA-aligned?

We design workflows to support HIPAA-aligned use (encryption in transit/at rest, access controls, audit trails). Appointment reminders and similar treatment communications are generally not “marketing,” but keep PHI minimal in channels like SMS.